Physical facilities

Chapter 10


Physical facilities




Key terms and definitions



Cesarean delivery 


The birth of a baby via an abdominal incision.


Endoscopic procedures 


Surgical procedures that use natural body orifices or percutaneous techniques with fiberoptic lighting to employ cameras and long specialized instruments during tissue manipulation and invasive intervention (e.g., colonoscopy, bronchoscopy).


Interventional radiographic procedure 


A specialized surgical procedure that permits the use of radiologic imaging during tissue manipulation and invasive intervention through small incisional portals.


Laminar airflow 


A unidirectional flow of clean air from a higher plane to lower exhaust grilles. The uninterrupted flow permits higher air changes per hour (ACH) for a cleaner environment around the sterile field.1


Minimally invasive surgical (MIS) procedure 


Surgical procedures that use small incisions and fiberoptic lighting to employ cameras and long specialized instruments during tissue manipulation and invasive intervention (i.e., laparoscopy or mediastinoscopy).


Operating room (OR) 


A specialized room where the actual surgery takes place. This room is one part of the restricted area of the surgical suite.


Sterile core 


A special room within the suite where sterile supplies are stored for ease of use. This room is one part of the restricted area of the surgical suite.


Substerile room 


A room with a double sink that is separated from the OR by a door and where select clean and contaminated activities take place during the process of the surgical procedure. Some substerile rooms have warming cabinets for solutions or blankets and a steam autoclave. A disposal sink for contaminated fluids might be in here (e.g., hopper).


Suite 


A collection of rooms that are used interactively during a surgical procedure wherein each room has a specific purpose (e.g., OR, substerile room, scrub sink room, and sterile storage core).


Thermal plume 


An invisible layer of heat emanating from the equipment, team members, and the patient that can change the airflow and particulate distribution in the presence of laminar air diffusers.3,4





Physical layout of the surgical suite


Efficient use of the physical facilities is important. The design of the surgical suite offers a challenge to the planning team to optimize efficiency by creating realistic traffic and workflow patterns for patients, visitors, personnel, and supplies. The design also should allow for flexibility and future expansion. Architects consult surgeons, perioperative nurses, and surgical services administrative personnel before designating functional space within the surgical suite.10



Type of physical plant design


Most surgical suites are constructed according to a variation of one or more of four basic designs:



Each design has its advantages and disadvantages.8,9 Efficiency is affected if corridor distances are too long in proportion to other space, if illogical relationships exist between space and function, and if inadequate consideration was given to storage space, material handling, and personnel areas.



Location


The surgical suite is usually located in an area accessible to the critical care surgical patient areas and the supporting service departments, the central service or sterile processing department, the pathology department, and the radiology department. The size of the hospital is a determining factor because locating every desirable unit or department immediately adjacent to the surgical suite is impossible.


A terminal location is necessary to prevent unrelated traffic from passing through the suite. A location on a top floor is not necessary for microbial control because all air is specially filtered to control dust. Traffic noises may be less evident above the ground floor. Artificial lighting is controllable, so the need for daylight is not a factor; in fact, daylight may be a distraction during the use of video equipment and other procedures that require a darkened environment. Most surgical suites have solid walls without windows. However, some ambulatory surgery rooms have windows to create an ambiance of openness in the suite.



Space allocation and traffic patterns


Space is allocated within the surgical suite to provide for the work to be done, with consideration given to the efficiency with which it can be accomplished. The surgical suite should be large enough to allow for correct technique yet small enough to minimize the movement of patients, personnel, and supplies.


Provision must be made for traffic control. The type of design predetermines traffic patterns. Everyone—staff, patients, and visitors—should follow the delineated patterns in appropriate attire. Signs should be posted that clearly indicate the attire and environmental controls required (Table 10-1). The surgical suite is divided into three areas that are designated by the physical activities performed in each area.







Transition zones


Both patients and personnel enter the semirestricted and restricted areas of the surgical suite through a transition zone. This transition zone, inside the entrance to the surgical suite, separates the OR corridors from the rest of the facility. Masks, caps, shoe covers, and cover gowns (or jumpsuits) may be located on a cart near transition zones adjacent to restricted areas. Nonsurgical personnel who need to enter the restricted zone can don a cover gown or jumpsuit, cap, shoe covers, and mask before proceeding to the designated OR.



Preoperative admission and holding unit


A designated unit in the unrestricted zone should be available for preoperative patients to change from street clothes into a gown and wait with their families before their surgical procedure. The decor should create a feeling of warmth and security. Lockers should be provided for safeguarding patient clothing. The location of the area should shield the patient and family from potentially distressing sights and sounds. Lavatory facilities and handwashing stations must be available. Alcohol-based hand-rub dispensers should be conveniently located in each patient care cubicle.


The area must ensure privacy and offer 80 ft2 per patient of space to accommodate a transport cart.a It may be compartmentalized with individual cubicles or be an open area with curtains. Curtains do not deflect sound and offer little privacy when the nurse is performing assessment and having conversations with the patient. Curtains also accumulate dust and particles and should be laundered on a regular basis.


Insertion of intravenous (IV) lines may be done here. In some cases, nerve blockades for pain management may be done in the holding area as ambulatory procedures. These procedures require good lighting. Each cubicle is equipped with oxygen, suction, and devices for monitoring blood pressure. A crash cart should be easily accessible for emergencies.


A nurses’ station within the area provides close patient observation and dispensers for medication storage. Computer access to patient electronic medical records (EMRs), such as laboratory reports, and to patient care documentation facilitates documentation in patient records. Care is taken not to have loud conversations at the nurses’ station. Private information may be overheard by patients and families.


Assignment and scheduling boards should not be within the view of the patients to avoid breaching privacy standards. When wipe-off boards are used for daily scheduling, care is taken not to use patient names. Coordination of the holding room staff and the personnel managing the surgical schedule is essential to prevent delays. More information about preoperative patient care areas is available in Chapter 21.


Some preoperative holding units serve as ambulatory care areas after the surgical procedure. Patients who are admitted in the morning are brought back to the holding unit to recover. They can go home a few hours after the surgical procedure.



Induction room


Some surgical departments have an induction room within the restricted area adjacent to each OR, or pair of ORs, where the patient is prepared physiologically for anesthesia administration preoperatively and before actual induction of general anesthesia and airway management. Families of patients are not permitted in this area. Appropriate surgical attire is required, including a mask.


Peripheral IV lines, central lines, and invasive arterial monitoring lines are placed and regional anesthesia (i.e., epidural catheter for postoperative pain management) may be induced in this area. Performing these procedures in an induction room saves actual OR time, which is more costly to provide. Induction rooms are more common in larger facilities, where procedures, such as open heart surgery or transplantation, are performed.


In some induction rooms (not all), patients are premedicated and stabilized on the same OR bed that will be used for the procedure. The OR bed is used as the transport vehicle to the OR, where it is connected and locked to a base unit permanently mounted in the floor. This minimizes the number of times critically ill patients are moved from one surface to another.




Peripheral support areas


Adequate space must be allocated to accommodate the needs of OR personnel and support services. The need for equipment, supply, and utility rooms and housekeeping determines support space requirements. Equipment and supply rooms should be decentralized and placed near the appropriate ORs.



Central control desk


From a central control point, traffic in and out of the surgical suite may be observed. This area usually is within the unrestricted area but adjacent to the semirestricted corridor. The clerk-receptionist is located at the control desk to coordinate communications. A pass-through window may be used to stop unauthorized people, to schedule surgical procedures with surgeons, and to receive drugs, blood, and various small supplies. A computerized pneumatic tube system within the hospital can speed the delivery of small items and paperwork, thus eliminating some courier services, such as from the pharmacy to the control desk. Tissue specimens and blood samples also can be sent to the laboratory through some tube systems. The tubes used to send items should be periodically cleaned with an approved disinfectant solution.


Computers and printers may be located in the control area. Information systems and computers assist in financial management, statistical recording and analysis, scheduling of patients and personnel, materials management, and other functions that evaluate the use of facilities. An integrated system interfaces with other hospital departments. It may have a hard-wired modem or wireless Internet that allows surgeons to schedule surgical procedures directly from their offices.


Retrieval for review of patient records gives the perioperative nurse manager the opportunity to evaluate the patient care given and documented by nurses. Personnel records can be maintained. Other essential records can be stored in and retrieved from computer databases on a password-controlled basis. The central processing unit for the OR computer system usually is located in or near the central administrative control area. A fax machine may be available for the electronic transfer of documents, records, and patient care orders between the OR and surgeons’ offices.


Security systems usually can be monitored from the central administrative control area. Alarms are incorporated into electrical and piped-in systems to alert personnel to the location of a system failure. A centralized emergency call system facilitates summoning help. Some facilities have a panic button to summon the security department. Narcotics are kept in locked cabinets and can be signed out only by appropriate personnel.


Access to exchange areas, offices, and storage areas may be limited during evening and night hours and on weekends. Doors may be locked. Some hospitals use alarm systems, video surveillance in hallways and ORs, and electronic metal detection devices to control intruders and to prevent theft or vandalism. Computers and records must be secured to protect patient confidentiality.




Locker rooms and lounges


Dressing rooms with secure lockers are provided for both male and female personnel to change from street clothes into OR attire before entering the semirestricted area, and vice versa. The area should be secure from unauthorized personnel. Doors separate this area from lavatory facilities and adjacent lounges.


Walls in the lounge areas should have an aesthetically pleasing color or combination of colors to foster a calming atmosphere. A window view of the outdoors is psychologically desirable because many staff members arrive for the day shift when it is still dark outside. Affect is enhanced by natural sunlight. Some personnel bring a meal, so a refrigerator designated only for food should be located in this room. A routine refrigerator cleaning schedule should be established. Antiseptic hand-rub dispensers should be conveniently located at the entrance and near all food storage areas.


Dictating equipment, computers, and telephones should be available for surgeons in the physicians’ lounge or in an adjacent semirestricted area.



Conference room/classroom


Ideally, a conference room or a classroom is located within the semirestricted area with entrance/exit doors to unrestricted areas. This room is used for patient care staff inservice educational programs and is used by the surgical staff for teaching. Closed-circuit television and video equipment may also be available for self-study. The departmental reference library may be housed here. Tables and chairs for staff should be sturdy and easily cleanable. Shoe covers and masks should not be worn in this room. Antiseptic hand-rub dispensers should be conveniently located at the entrance.


Some facilities permit covered beverages and small snacks during meetings. Departmental holiday parties or special event celebrations may be set up in here.




Support services


The size of the health care facility and the types of services provided determine whether laboratory and radiology equipment is needed within the surgical suite.





Work and storage areas


Clean and sterile supplies and equipment are separated from soiled items and trash. If the surgical suite has a clean core area, only clean or sterile items are stored there. The air handlers are set to positive pressure as in the restricted area, so the doors should always remain closed when traffic is not entering or leaving.


Soiled items are taken to the decontamination area for processing before being stored, or they are taken to the disposal area. The air handlers in the contaminated areas are set to negative pressure as in the corridors, so the doors should remain closed when personnel are not entering or leaving. Work and storage areas are provided for handling all types of supplies and equipment, whether clean or contaminated.



Anesthesia work and storage areas


Space must be provided for storing anesthesia equipment and supplies. Gas tanks are stored in a well-ventilated, negative-pressure area separated from other supplies. Care is taken not to allow tanks or cylinders to be knocked over or damaged. They should stand upright in a secure stable base for safety. Nondisposable items must be thoroughly decontaminated and cleaned after use in an area separate from sterile supplies. A separate workroom usually is provided for care and processing of anesthesia equipment. Dirty and clean supplies must be kept separated.


The storage area includes a secured space for anesthetic drugs and agents. Some facilities have drug-dispensing machines that require positive identification to obtain medications for patient use. Larger facilities have a pharmaceutical station where a pharmacist dispenses drugs on a per-case basis. Signatures are required for controlled substances. Unused drugs are returned to the pharmacist for accountability.






General workroom


The general work area should be as centrally located in the surgical suite as possible to keep contamination to a minimum. The work area may be divided into a cleaning area and a preparation area. If instruments and equipment from the utility room are received from the pass-through washer-sterilizer into this room, an ultrasonic cleaner should be available here for cleaning instruments that the washer-sterilizer has not adequately cleaned. Otherwise, the ultrasonic cleaner may be in the utility room.


Instrument sets, basin sets, trays, and other supplies are wrapped for sterilization here. The preparation and sterilization of instrument trays and sets in a central room ensures control. This room also contains the stock supply of other items that are packaged for sterilization. The sterilizers that are used in this room may open also into the next room, the sterile supply room. This arrangement helps to eliminate the possibility of mixing sterile and nonsterile items.



Storage


Technology nearly tripled the need for storage space in the twenty-first century. Many older surgical suites have inadequate facilities for storage of sterile supplies, instruments, and bulky equipment. Those responsible for calculating adequate storage space for instruments, sterile and unsterile supplies, and mobile equipment, such as special OR beds, specialty carts, and equipment, should consider the size of the entire surgical suite. American Institute of Architects (AIA) 2010 Guidelines state that a minimum of 150 ft2 or 50 ft2 per OR, whichever is greater, should be dedicated to equipment storage to prevent accumulation of machines and supplies in hallways. Blocked hallways prevent rapid transfer of crash carts and emergency equipment.


The OR storage space does not include additional storage space needed for postanesthesia equipment. Anesthesia storage should be considered separately. Use of a case cart system may slightly decrease the amount of instrument space needed. Plans should include accommodation for the size of each type of case cart used and the numbers that will be in the suite at a given point in the daily surgical schedule.



Sterile supply room


Most hospitals keep a supply of sterile drapes, sponges, gloves, gowns, and other sterile items ready for use in a sterile supply room within the surgical suite. As many shelves as possible should be freestanding from the walls, which permits supplies to be put into one side and removed from the other; thus, older packages are always used first. However, small items must be contained in boxes or bins to prevent them from falling to the floor. Inventory levels should be large enough to prevent running out of supplies, yet overstocking of sterile supplies should be avoided. Storage should be arranged to facilitate stock rotation.


The sterile storage should be as close as possible to the sterile processing area and should be under positive pressure. Access to the sterile storage area should be limited; it should be separated from high-traffic areas, and the doors should be closed. Humidity and temperature should be controlled. Humidity in excess of 70% causes concern for condensation within sterile packages and may permit microorganism transfer by capillary action.




Apr 6, 2017 | Posted by in GENERAL SURGERY | Comments Off on Physical facilities

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